The Hidden Costs of Paperwork

Like the hidden mass of an iceberg below the water, the costs involved with managing documents and information throughout your business can be hard to visualise and measure.

"If you can't measure it; you can't manage it"

 

Let's look at the stats...

  • 92% of business information is still kept within manilla folders
    • Not only is this taking up space in an office, it's also either one copy shared by all or multiple copies of different versions.
  • Paper files are doubling every 3.5 years
    • Without a digital Document Management system, paper files will eventually outgrow even the largest of businesses
  • The average document is still copied,faxed and scanned 19 times
    • The average has remained at 19 for some time
  • Half an office worker's time is spent handling paper or data entry
    • For many workers it may feel like a lot more
Obtaining the raw statistics is the first step in improving your business' management of information and documents. Document Management solutions from Online provide powerful analysis features, allowing you to follow documents through their individual business processes and identify procedurural bottlenecks.
In nearly every company, the majority of critical business information and documents exist only in a paper format, making them liable to damage, loss, theft or irrelevance due to being outdated. A document imaging solution allows you to capture paper based information and convert it to an electronic format. Each single file is accessible simultaneously from multiple locations and enforces higher levels of protection and security than one would achieve from a simple key lock.
 
There is no doubt that taking the time to measure the benefits associated with improving document handling efficiencies will be worthwhile.
 
 

Online are specialists in document management and file security and have been in business automation for more than two decades. We would love to discuss how our business solutions can help you make better use of your time and resources, save you money and helping you improve overall productivity and meet compliance regulations.
Have a chat with your account manager, call us on 9091 4544 or send an email to the PDS department to learn more.

 
(Sources: AIIM, Forrester, Star Securities, US Department of Labour).